Four Pillars of a CRM Software

February 1, 2023
Posted in CRM, SaaS
February 1, 2023 Marketing

Four Pillars of a CRM Software


Customers are the most important element of every business. A business, irrespective of its size, is totally dependent upon the customers. Be it a little shop selling groceries to a huge industry, every business owner requires customers to survive and thrive.

This made innovators invent software that takes care of the customers of every kind of business. Welcome Customer Relationship Management Software or CRM software.

Building Customer Relations

It is a huge responsibility to build good relations with customers. It is the key to the long-term success of any kind of business. A strong connection with the customer is based on communication as well as trust. When customers feel secure and connected to the brand, the organisation knows that it is on the right path.

Free Publicity for the Brand

Efficient customer relationship management results in retaining customers and expanding the present customer base. When customers are happy, they help spread positive word-of-mouth for the brand. This ultimately increases the repeat purchase rate of the products and services. While it is easy to invest in perfect customer relationship management software, it is a little difficult to implement it in the right manner.

Small Business CRM

Four Important Pillars

The successful implementation of CRM software is dependent on four important pillars, which are, People, Processes, Strategy, and Technology. If these four are in sync, then the CRM implementation in the organisation turns out to be successful! Every company needs to balance these four elements in order to manage CRM profitably.

1. People

While the implementation of Sales CRM negates human intervention, people are one of the most important pillars of it. To ensure the success of CRM, it is necessary to take people into confidence. When people are not aware of the requirement of the system and its right implementation, the investment in the system will go in vain.

People in the organisation should understand that the CRM system is being installed for their benefit. They should know how to use it to its full capacity. When people are committed and enthusiastic towards the CRM system, it helps organisations reach newer heights. Otherwise, CRM fails to benefit the brand.

When all the employees in the organisation, right from the top management to the trainees understand how the CRM system works, only then does it turn out to be fruitful. Active participation of the higher level employees inspires other people in the organisation. In order to drive transformation, top management needs to spread awareness and education about the CRM system.

When every single employee uses the CRM system, then it generates long-term effectiveness. All people need to receive high-quality and regular training to inculcate the use of the CRM system. Training is the most important reason why the CRM system turns out to be a success for some organisations and a failure for others.

All those people in the organisation who face customers need to be oriented through the CRM system. Customer relationship management is more of an attitude. It requires people to be customer-centric. Most of the people in the organisation are sales driven rather than customer driven and this creates a problem. Constant effort on the part of the human resource department is a great help.

2. Processes

Just like people, the process is another important pillar of the success of a CRM system in an organisation. When the process is right, a company can achieve its strategic goals effortlessly. Processes need to be charted out clearly and meticulously communicated to the employees. When processes are in place, there are no loopholes in the implementation of customer relationship management software.

While they seem to be easy, processes are one of the most complex things when it comes to CRM implementation. Many organisations invest in a good CRM, however, they fail to define processes. This leads to the failure of the system. Processes need not be just defined, but also require to be followed consistently. Top management should invest in monitoring processes and their follow-up.

An organisation should begin by defining the CRM strategy. It needs to draw solid boundaries for the scope of the project. It is crucial that there is a timeline for the implementation. This helps get the results quickly. Further, all the information must be fed into the CRM system.

It is required that a robust training and onboarding plan is prepared for CRM implementation. Organisations often forget how to develop a feedback process for the improvement of the entire plan. A feedback system keeps loopholes in check and helps people stay together in effective implementation. Also, it is necessary to modify or change the process if it isn’t working.

3. Strategy

A fool-proof strategy needs to be in place for the implementation of a customer relationship management system in an organisation. When the strategy is clearly defined, then it helps facilitate the transformations of the organisation holistically. This results in changing the way people and systems work in the company.

An organisation need to train people to develop a customer-centric approach. When such an approach is missing, then the objective of implementing a CRM system is useless. All the people in an organisation should clearly understand the strategy and come together for its successful implementation.

When the CRM system is employed, then the entire thought process of the company and its employees needs to be changed. CRM asks people to focus on the customers and healthy relations with them rather than hard-core sales. The top management needs to invest in the training and development of the people in the organisation to reorient the people.

The strategy for the successful implementation of a CRM system involves a SWOT analysis. An organisation should be aware of its strengths, weaknesses, opportunities, and threats. It is necessary to understand all those things that are correct in the business and all those that need to be changed or improved.

A simple and straightforward strategy needs to have clearly defined goals. These goals or objectives should be measurable. This helps to understand whether they are achieved or not at regular intervals.

4. Technology

Customer Relationship Management System is a part of the evolving technology for organizations. Many employees resist change in technology, fearing layoffs and slow personal growth. However, it is required that people try to develop new skills based on technology for quick growth. Nowadays Due to Technology Business are growing on . Social media is playing very Important role in Buiness Alikes Istagram, Youtube Tiktok,and Fb .

The top management should orient the people that the technology exists to assist them and not the other way around. People are and will always remain important for an organisation, in spite of the introduction and development of new technologies. This approach helps people embrace technology rather than avert its use.


These four pillars are the most important for every organisation for the successful implementation of a customer relationship management system. It is necessary that each one is given equal importance to maintain the balance. It helps builds long-term relations with the customers and aids the growth of the business.

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